Translate text into a different language (2023)

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Translate text into a different language (1)

WindowsMacWeb

The Translate feature is currently available for Word, Excel, OneNote, Outlook, and PowerPoint.

Note:The procedures forOutlook for the webare the same as the procedures for the new Outlook for Windows. Select the Web tab above for those instructions.

Which version are you using? 
  • Which version are you using?
  • Microsoft 365 or Office 2019
  • Office 2010 - 2016

Translate an email in Outlook

In Outlook, you can translate words, phrases, and full messages when you need them. You can also set Outlookto automatically translate messages you receive in other languages.

When you receive an email in another language, you'll see a prompt at the top of the message asking if you'd like Outlook to translate it into your preferred language.

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When you receive an email in another language, you can respond in two different ways:

  • In the message, select Translate message.Outlookreplaces the message text with translated text.

    After you've translated the message, you can select Show original to see the message in the original languageor Turn on automatic translation to always translate messages to your preferred language.

  • In the message, select Never translate.Outlook won't ask you if you'd like to translate messages in the future.

If, for some reason, Outlookdoesn't offer these options, select the Translate button from the ribbon, or right-click on the message and select Translate, then Translate Message.

  • On the Home tab, select Translate > Translate Message.

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To change your translation preferences, goto Home > Translate > Translation Preferences.

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Here you can set your preferred language.

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Translate part of an email

To translate just a bit of text from a message, select that text and right-click. Outlook will show you the translation right there in the context menu that appears.

(Video) How to Translate Word Document into another language

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You can also select text andright-click to translate to your preferred language when you're composing an email. When you click the translated text, you can insert it into the message you're writing.

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To learn more see Announcing new translation features in Outlook.

Note:Automatic translation and intelligent translation suggestions are only available for Exchange Online mailboxes.

Word for Microsoft 365 makes it easy

In Word for Microsoft 365 when you open a document in a language other than a language you have installed in Word, Word will intelligently offer to translate the document for you. Click the Translate button and a new, machine-translated, copy of the document will be created for you.

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Translate words or phrases in Word, Excel, or PowerPoint

  1. In your document, spreadsheet or presentation, highlight the cell or text you want to translate.

  2. Select Review > Translate.

  3. Select your language to see the translation.

  4. Select Insert. The translated text will replace the text you highlighted in step 1.

    Note:In Excel, there is no Insert button, you'll have to copy/paste the text you highlighted in step1.

    You might see a list of several translations. Expand the translated item to show a usage example in both languages. Choose the one you want and click Copy.

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Available in: Translate text into a different language (10) Translate text into a different language (11) Translate text into a different language (12)

This feature is available to Microsoft 365 subscribers and Office 2019 customers using Version 1710 or higher of Word; or Version 1803 or higher of PowerPoint or Excel. You must also be connected to the internet, and have Office connected experiences enabled to use Translator.

Subscribers get new features and improvements monthly.

Buy or try Microsoft 365

Not sure what version of Office you're running? See What version of Office am I using?

This feature is not currently available to customers using Microsoft 365 operated by 21Vianet.

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Translate a whole file in Word

  1. Select Review > Translate > Translate Document.

  2. Select your language to see the translation.

  3. Select Translate. A copy of the translated document will be opened in a separate window.

  4. Select OK in the original window to close translator.

Available in: Translate text into a different language (14)

This feature is available to Microsoft 365 subscribers and Office 2019 customers using Version 1710 or higher of Word. You must also be connected to the internet, and have Office connected experiences enabled to use Translator.

Users with Office 2016, but without a subscription, will have the same translation features that are available in Office 2013 and earlier.

Subscribers get new features and improvements monthly.

Not sure what version of Office you're running? See What version of Office am I using?

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(Video) Galaxy S21/Ultra/Plus: How to Translate Text to Another Language In Text Messages

Translate words or phrases in OneNote for Windows 10

  1. In your notes highlight the text you want to translate.

  2. Select View > Translate > Selection.

  3. Select your language to see the translation.

  4. Select Insert. The translated text will replace the text you highlighted in step 1.

Translate a whole page in OneNote for Windows 10

  1. Select View > Translate > Page.

  2. Select your language to see the translation.

  3. Select Translate. The translated page will be added as a sub-page of the existing page.

  4. Select OK in the original window to close translator.

If you later want to change the To language for document translation, or if you need to translate a document to more than one language, you can do so, by selecting Set Document Translation Language...from the Translate menu.

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See also

  • Admin considerations for modern translator feature in Office

  • Languages supported by Microsoft Translator

The translation tools available depend on which Office program you're using:

  • Translate Document/Translate Item: Word, Outlook.

  • Translate Selected Text: Word, Outlook, OneNote, PowerPoint, Publisher, Excel, Visio.

  • Mini Translator: Word, Outlook, PowerPoint, OneNote

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You can have an entire Word document or Outlook message translated by a computer ("machine translation") and displayed in a web browser. When you choose this kind of translation, the content in your file is sent over the Internet to a service provider.

Note:Machine translation is helpful for conveying the basic subject matter of the content and for confirming whether the content is relevant to you. For high accuracy or sensitive files, human translation is recommended, because machine translation might not preserve the full meaning and tone of the text.

Choose your translation language

  1. On the Review tab, in the Language group, click Translate > Choose Translation Language.

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  2. Under Choose document translation languages click the Translate from and Translate to languages that you want, and then click OK.

Translate the document or message

  1. On the Review tab, in the Language group, click Translate.

  2. Click Translate Document (Translate Item in Outlook). The From and To languages that you selected are listed.

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A browser tab opens with your file in both the original language and the language that you selected for translation.

Note:If this is the first time you have used translation services, you may need to click OK to install the bilingual dictionaries and enable the translation service through the Research pane. You can also see which bilingual dictionaries and machine translation services you have enabled by clicking the Translation options link in the Research pane. See the next section (Translate selected text) to learn how to access the Research pane.

(Video) How To Translate Text Into A Different Language - Microsoft Translator in Word and PowerPoint O365

You can use the Research pane to translate a phrase, sentence, or paragraph into several selected language pairs in the following Microsoft Office programs: Excel, OneNote, Outlook, PowerPoint, Publisher, Visio, and Word.

Note:In PowerPoint, only one slide's text box can be translated at a time.

  1. On the Review tab, in the Language group, click Translate > Translate Selected Text to open the Research pane.

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    Note:In Word, you can right-click anywhere in the document, and then click Translate.

  2. In the Research pane, in the All Reference Books list, click Translation.

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  3. Do one of the following to translate a word or short phrase:

    • Select the words, press ALT, and then click the selection. The results appear in the Research pane under Translation.

    • Type the word or phrase in the Search for box, and then press Enter.

      Notes:

      • If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research pane.

      • You can also see which bilingual dictionaries and machine translation services you have enabled by clicking the Translation options link in the Research pane.

      • To change the languages that are used for translation, in the Research pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English in the From list and French in the To list.

      • To customize which resources are used for translation, click Translation options, and then select the options that you want.

In Word, Outlook, PowerPoint, and OneNote, the Mini Translator displays the translation of one word as you point at it with your cursor. You can also copy the translated text to the Clipboard, paste it into another document, or play a pronunciation of the translated word.

  1. On the Review tab, in the Language group, click Translate > Mini Translator.

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  2. Point to a word or phrase that you want translated with your mouse. When a faint dialog box appears overlayed in your document, move your mouse over it to see any translations available.

Note:The Mini Translator will continue to appear whenever you move over words. To turn it off, repeat step 1 above.

For more information, see See translations with the Mini Translator.

To translate text directly in a browser, you can use Bing Translator. Powered by Microsoft Translator, the site provides free translation to and from more than 70 languages. To learn more, see Translating text using Translator.

This feature is only available if you have an Office 365 subscription, or Office 2019 for Mac, and only for Word, Excel, and PowerPoint. For Translator in Outlook see Translator for Outlook for more information.

Translate a whole document

  1. Select Review > Translate > Translate Document.

  2. Select your language to see the translation.

  3. Select Translate. A copy of the translated document will be opened in a separate window.

    Available in: Translate text into a different language (23)

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Translate selected text

  1. In your document, highlight the text you want to translate.

  2. Select Review > Translate > Translate Selection.

  3. Select your language to see the translation.

  4. Select Insert. The translated text will replace the text you highlighted in step 1.

    Note:In Excel, there is no Insert button, you'll have to copy/paste the text you highlighted in step1.

    Available in: Translate text into a different language (25) Translate text into a different language (26) Translate text into a different language (27)

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(Video) How to Automatically Translate Text or Transcripts Using ChatGPT into Different Languages

Translate a whole document

Word for the web makes it easy to translate an entire document. When you open a document that is in a language other than your default language,Word for the web will automatically offer to create a machine-translated copy for you.

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If you'd prefer to initiate the translation manually, you can still do that with these steps:

  1. Select Review > Translate > Translate Document.

  2. Select your language to see the translation.

  3. Select Translate. A copy of the translated document will be opened in a separate window.

    Available in: Translate text into a different language (30)

Translate selected text

  1. In your document, highlight the text you want to translate.

  2. Select Review > Translate > Translate Selection.

  3. Select your language to see the translation.

  4. Select Insert. The translated text will replace the text you highlighted in step 1.

    Available in: Translate text into a different language (31)

Translate an email

  1. When you receive an email in another language, a prompt will appear at the top of the message asking if you'd like Outlook to translate it into your default language.

    Translate text into a different language (32)

  2. If you select Translate message, Outlook will replace the message text with translated text.

    You can then select Show original message to see the message in the original languageor Turn on automatic translation to always translate messages in another language.

  3. If you select Never translate, Outlook won't ask you if you'd like to translate messages in that language in the future.

  4. You can change your translation preferencesand choose your translation language by going to Settings Translate text into a different language (33) > View all Outlook settings > Mail > Message handling.

    Available in: Translate text into a different language (34)

More information

  • Microsoft Translator languages

  • Right-to-left languages

  • Language Accessory Pack for Office

  • Change the language Office uses in its menus and proofing tools

  • Enable or change the keyboard layout language

  • Check spelling and grammar in a different language

Need more help?

Expand your skills

Explore Training

(Video) How to Translate Text into a Different Language in a .NET Core Application and Amazon Translate

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Join Microsoft Office Insiders

FAQs

How do I translate an entire text? ›

Important:
  1. In your browser, go to Google Translate.
  2. At the top, click Documents.
  3. Choose the languages to translate to and from. ...
  4. Click Browse your computer.
  5. Select the file you want to translate.
  6. Click Translate and wait for the document to finish translating.

Can I take a picture of text and translate it? ›

Translate text in images

In the Translate app, you can translate text from images on your phone. With some devices, you can also translate text you find through your camera. Important: The translation accuracy depends on the clarity of the text. Translation of small, unclear, or stylized text may not be accurate.

How do I get my phone to automatically translate? ›

Turn translation on or off
  1. On your Android phone or tablet, open the Chrome app .
  2. To the right of the address bar, tap More Settings.
  3. Tap Languages.
  4. Under "Translation settings," turn on or off Offer to send pages in other languages to Google translate.

How do I translate text instantly? ›

With Tap to Translate, you can translate text from apps and you don't need to open the Google Translate app.
  1. Open an app with text you can copy.
  2. Highlight the text you want to translate. Copy.
  3. On your current screen, tap Google Translate .
  4. Choose the language you want.

Is there a texting app that automatically translates? ›

Slatch is a free messaging app featuring LIVE translation of messages and video chat! We connect you with not only your friends but the entire world!

Which is the best text translator? ›

5 best machine translation software options in the market
  1. Google Translate. Google Translate needs no introduction, being probably the most well-known machine translation software out there. ...
  2. DeepL Translator. ...
  3. Bing Microsoft Translator. ...
  4. SYSTRAN Translate. ...
  5. Amazon Translate.
Dec 9, 2022

What is the most accurate text translator? ›

DeepL Translate: The world's most accurate translator.

What is the best tool to translate text from one language to another? ›

1. Google Translate. Google Translate is a free online machine translation tool that helps you translate text, documents, and websites from one language to another. The tool is free and highly accessible, decorated with a simple and intuitive design.

Does iPhone have a translator? ›

In the Translate app , you can translate text, voice, and conversations between any of the supported languages. You can download languages to translate entirely on a device, even without an internet connection. Note: Translation is available for supported languages.

Can iPhone translate from a photo? ›

On iPhone, you can translate text in apps such as Camera, Photos, Safari, Messages, Mail, supported third-party apps, and more. Note: Translation is available for supported languages. See the iOS and iPadOS Feature Availability website.

Can I use my iPhone camera to translate? ›

Translate text using the camera view

Open the Translate app on iPhone, then tap Camera. At the top of the screen, select the languages you want to translate between. Position iPhone so that the text you want to translate appears in the camera view.

How do I use translator on my iPhone? ›

Translate as you type
  1. On your iPhone or iPad, install Gboard.
  2. Open any app that you can type with, like Gmail or Keep.
  3. Tap an area where you can enter text.
  4. At the top of the keyboard, tap Open features menu .
  5. Tap Translate .
  6. Pick the language to translate from.
  7. Pick the language to translate into.
  8. Enter your text.

How to translate text on iPhone? ›

Translate text in other apps
  1. On your iPhone, copy some text you want to translate.
  2. Go to your Homescreen.
  3. Firmly touch and hold the Google Translate app .
  4. Slide your finger over Paste and translate → [Language] and then let go.

What is the best instant translator? ›

Instant translator devices and gadgets
  • Timekettle M2 Voice Translator Earphones.
  • Vormor X5 Translator.
  • Langogo Genesis 2in1 AI Translator Device.
  • Birgus Language Translator Device.
  • CheetahTALK CM Translator.
  • ANFIER M6 Translator Earbuds.
  • Pocketalk Classic Voice Translation Device.

Can Google Translate text messages? ›

It's exclusive to these phones as they are the only Android devices currently equipped with Google's Tensor chip. So what can Live Translate do on the Pixel 6? Essentially, it can translate live text conversations and audio.

Is there an app that reads and translates? ›

Translate to more than 100 languages

iTranslate allows you to translate text, websites and start voice conversations. You can also lookup words, their meanings and conjugate verbs. It's all that and more — in over 100 languages.

What is the best free translator? ›

Google Translate is the best-known option when it comes to the best free website translation tools. Via the Google Translate website, you can easily translate: Specific portions of text by copy and pasting.

Is there a free translator app? ›

Google Translate on the App Store.

Is there a better free translator than Google? ›

If you want to find a free alternative to Google Translate, you can try Microsoft Translator, DeepL or another “free doc translator” online. For enterprise-level software, choose a premium Google Translate alternative such as Pairaphrase.

What works better than Google Translate? ›

DeepL is one of the best Google Translate alternatives for people who really value accuracy, especially when it comes to grasping context and local idioms. DeepL offers an API that you can use to automatically translate your website, as well as a web interface and apps to translate text content or text files (like .

Is the Iphone translator accurate? ›

The voice recognition is impressively accurate and the translation speed is also fast. It even manages to understand voices with accents. Also, it supports a wide range of languages including Hindi and regional languages.

Who is the best human translator? ›

Who are the best translators in history?
  • St Jerome. One of the world's most famous translators – and certainly one of those whose work had the most influence in shaping the world – was St Jerome (347-420 AD). ...
  • Jorge Luis Borges. ...
  • Constance Garnett. ...
  • Gregory Rabassa. ...
  • Sir Richard Burton. ...
  • Edward George Seidensticker. ...
  • Final thoughts.
Sep 12, 2018

Is there a device that can translate any language? ›

Pocketalk is one of the biggest names in pocket translators, and their new S model is probably the best all-around device. Like their older, best-selling device, the Pocketalk S offers fast, two-way translation between 82 languages.

Is translate app free on iPhone? ›

Microsoft Translator is a free, personal translation app for more than 70 languages, to translate text, voice, conversations, camera photos and screenshots. You can even download languages for offline translation for free to use when you travel!

Is Apple Translate app free? ›

Translate words and phrases between almost 60 languages. Store your translations for later use. Translate is a free multi-language voice translator app.

What is the Apple Translate app called? ›

Translate lets you quickly and easily translate your voice and text between any combination of 11 languages. Designed to be the best and easiest-to-use app for translating phrases, conversations, and even the text around you.

How do I turn on Google Translate on my iPhone? ›

If you choose to 'Never translate' a language, it will appear here.
  1. On your iPhone or iPad, open the Chrome app .
  2. Tap More Settings .
  3. Tap Languages.
  4. Tap Add language.
  5. Tap the language you know or want to translate. Websites in multiple languages will display in the first language available according to your preferences.

How do I translate a text on my iPhone? ›

Translate text in other apps
  1. On your iPhone, copy some text you want to translate.
  2. Go to your Homescreen.
  3. Firmly touch and hold the Google Translate app .
  4. Slide your finger over Paste and translate → [Language] and then let go.

How do I get my keyboard to automatically translate? ›

Translate as you type
  1. On your Android phone or tablet, install Gboard.
  2. Open any app that you can type with, like Gmail or Keep.
  3. Tap an area where you can enter text.
  4. At the top of the keyboard, tap Open features menu .
  5. Tap Translate .
  6. Pick the language to translate from.
  7. Pick the language to translate into.

Can I use Google to translate text messages? ›

Highlight the text you want the translation for and then Copy it. A Google Translate icon is displayed on the top right of the app. Tap on it for the translation. As you can see, the translated version of the message text is displayed with the help of Google Translate.

Does iPhone have a text translator? ›

On iPhone, you can translate text in apps such as Camera, Photos, Safari, Messages, Mail, supported third-party apps, and more. Note: Translation is available for supported languages. See the iOS and iPadOS Feature Availability website.

Does iPhone have a built in translator? ›

In the Translate app , you can translate text, voice, and conversations between any of the supported languages. You can download languages to translate entirely on a device, even without an internet connection. Note: Translation is available for supported languages.

Is translate app automatically on iPhone? ›

With iOS 15 and iPadOS 15, an Auto Translate option lets you translate a back-and-forth conversation without tapping the microphone button. There are also two modes based on how you hold your device, plus the ability to translate selected text from any app on your device.

Is there a keyboard that translates? ›

Google is bringing a suite of new features to the Android version of its Gboard keyboard, including a Google Translate integration that will translate any text you type into a desired language in real time.

What is the shortcut key for translate? ›

Press Ctrl+M (⌘M on Mac) to translate the whole page or selection.

What is the best translator keyboard? ›

TransKey - Translator Keyboard alternatives
  • Google Translate. 5 reviews. 48 alternatives. ...
  • Universal Word. 3 reviews. 10 alternatives. ...
  • GoSquared. 36 reviews. 98 alternatives. ...
  • Translator Keyboard. Leave a review. 17 alternatives. ...
  • Mate Translate for Netflix. 10 reviews. 40 alternatives. ...
  • Babelgum Translator. 4 reviews. 9 alternatives.

Can my phone translate a conversation? ›

In some languages, you can translate both sides of a spoken conversation with the Google Translate app. You can also use your Pixel Buds to get real-time translations.

Is Google Translate app free? ›

The Google Translate app is free and comes with various functions and more than 100 languages.

How do I change my text messages from English to Spanish? ›

Applicable to

Add a writing language for text input. Find and tap Settings → System → Languages & input → On-screen keyboard → Gboard → Languages → All languages. Find and tap the language you wish to add. Swipe right or left to find, and then tap, the keyboard layout you wish to use for the new language.

Where is the translate button on iPhone? ›

Launch Safari on your iPhone or iPad, then visit a webpage that's in a language you'd like to translate and watch for the address bar to indicate that a translation is available. Tap the aA button in the far-left of the address bar, then select Translate to [Language] in the dropdown menu.

Is Apple translate app free? ›

Translate words and phrases between almost 60 languages. Store your translations for later use. Translate is a free multi-language voice translator app.

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